Legal Corporate Secretarial Assistant Citi Bank [Hybrid]: Apply Now!
About Citi Bank
Citibank, part of Citigroup, is a global bank offering banking, cards, loans, wealth management, and corporate financial services, with a history tracing back to 1812 as the City Bank of New York. It serves individuals and institutions worldwide with a strong focus on corporate banking, capital markets, digital solutions, sustainable finance, and community impact.
About the Job
The Corporate Secretarial Services Centre in Mumbai (“Mumbai CSC”) provides centralized maintenance and administrative support to Corporate Secretarial teams in multiple locations, currently servicing Hong Kong with plans to expand to other jurisdictions. The Mumbai CSC is hiring a Corporate Secretarial Assistant (Legal Support Specialist 2), a developing professional role requiring application of specialist knowledge, identification of policy gaps, and coordination with related functions to achieve team objectives.
Eligibility
- 2–5 years of relevant experience.
- Background in a corporate legal department, law firm, financial services, consulting, technology firm, or related industry.
- Effective organizational skills, strong attention to detail, excellent verbal communication and listening skills.
- Knowledge of legal customs and practices and basic project management skills.
- Understanding of the financial services industry.
Education
- Bachelor’s / University degree or equivalent experience.
- Qualified chartered secretary preferred.
Key Responsibilities
- Handle legal support for the corporate secretarial function and related risk/controls, including:
- Processing requests for issue and renewal of Powers of Attorney (PoA), maintaining the master PoA list, and arranging certified copies.
- Maintaining and updating authorized signatory lists for Citi subsidiaries and certifying signing authorities/lists.
- Reviewing HR termination notices against PoA and signatory lists and updating removals.
- Acting as first point of contact for requests on corporate/constitutional documents (KYC, account opening) and arranging certified copies.
- Raising and tracking data‑update requests in Citi’s legal entity platform, ensuring approvals and timely updates; assisting entity lawyers with data attestations and regulatory reports.
- Sending reminders to shareholders and directors on reporting obligations and collating directors’ training records for regulatory submissions.
- Performing other corporate secretarial duties assigned by the Regional Corporate Secretariat.
- Manage varied, sometimes complex work requests with tight deadlines and liaise with control and functional teams.
- Work closely with the team manager and appropriately assess risk, protect Citi’s reputation, and ensure compliance, sound ethics, and transparent escalation of control issues.
Location & Job Type
- Location: Mumbai, Maharashtra, India.
- Job Type: Hybrid.
Application Procedure
Apply through Citi’s official careers portal.